Position Type: Full-time
Salary: Competitive, commensurate with experience
Location: Calgary, AB

About mddl‍

mddl sits at the intersection of policy influence, education and housing enablement. We exist to transform how North Americans live, build and shape their communities by putting people at the centre of middle housing. Our goal is to enable people to become middle housing entrepreneurs and give cities the systems they need to let them succeed. We work with community developers, government partners, industry and stakeholders to design practical, replicable projects that prioritize redevelopment of established communities.

Your Opportunity‍

mddl is looking for an Administrative Coordinator to serve as the operational backbone of our small, ambitious team. This person will keep the studio running smoothly by managing day-to-day office operations, maintaining internal systems, supporting HR administration, and ensuring nothing falls through the cracks.

You will be the go-to person for keeping the team organized and accountable. From managing schedules and coordinating meetings to maintaining our project management tools and tracking deadlines, you will ensure the team has the structure and support it needs to deliver on complex, high-impact projects. You will work closely with the co-founders and have visibility across the entire business.

This role is ideal for someone who thrives on creating order, takes initiative, and finds satisfaction in making sure everything runs like clockwork. If you also bring bookkeeping skills to the table, that would be a significant asset, but it is not a requirement for this position.

Key Responsibilities

• Office Operations & Systems
  • Own the day-to-day operational rhythm of the studio, ensuring the team has what it needs to work effectively
  • Maintain and improve internal systems and workflows across Asana, Dropbox, Slack, and Microsoft Teams
  • Establish and uphold standards for file organization, task management, deadlines, and internal communication
  • Manage shared calendars, coordinate scheduling, and organize internal and external meetings
  • Manage office supplies, vendor relationships, and facility needs
  • Manage software subscriptions, user accounts, and basic technology setup for new and existing team members
  • Track and monitor operational expenses including subscriptions, supplies, and vendor contracts; flag upcoming renewals and budget variances
• Team Coordination & Accountability
  • Lead weekly operational check-ins and maintain awareness of project status, team capacity, and upcoming commitments
  • Monitor task completion, timesheet compliance, and project milestones through Asana
  • Follow up on outstanding action items and ensure deliverables are on track
  • Prepare weekly operational summaries for the co-founders, including task status, flagged risks, and resource needs
• HR & People Administration
  • Coordinate onboarding for new team members, including documentation, systems access, orientation, and first-month check-ins
  • Work with bookkeeping team to maintain employee records, track time-off balances, and ensure compliance with mddl's Employee Handbook and the Alberta Employment Standards Code
  • Serve as the first point of contact for time-off requests, HR inquiries, and policy questions
  • Support the performance review cycle including scheduling, document preparation, and follow-up tracking
  • Monitor and enforce timesheet submission, time-off procedures, and handbook compliance across the team
  • Coordinate benefits administration through BloomAdvantage and payroll processing
• Event Planning & Coordination
  • Plan and coordinate company events, including team retreats, workshops, open houses, and community engagement activities
  • Manage event logistics end-to-end: venue sourcing, catering, AV setup, RSVPs, budgets, and day-of coordination
  • Organize mddl's participation in industry conferences, trade shows, and speaking engagements, including registration, booth setup, travel, and accommodations
  • Coordinate internal events such as team-building activities, lunch-and-learns, and seasonal celebrations
  • Maintain an events calendar and ensure timelines, deliverables, and post-event follow-ups are tracked
• Business Development Support
  • Prepare and format presentation materials, pitch decks, and proposal documents for client meetings, partnerships, and funding opportunities
  • Track business development activities, travel schedules, and outreach efforts to maintain a clear picture of the pipeline
  • Support grant writing by coordinating timelines, gathering supporting documentation, and formatting submissions
  • Maintain a business development tracker to log meetings, follow-ups, and outcomes
  • Conduct research to support business development, grant applications, policy briefs, and co-founder initiative
• Communications & Stakeholder Support
  • Serve as a professional first point of contact for external inquiries from partners, clients, and stakeholders
  • Support external communications including social media scheduling, website updates, and newsletter coordination
  • Manage incoming correspondence and the general inbox
• Administrative & Leadership Support
  • Prepare, proofread, and format documents, reports, presentations, and client-facing materials in accordance with mddl brand standards
  • Handle confidential and sensitive information with professionalism and discretion
  • Provide direct administrative support to the co-founders, including meeting preparation, follow-ups, and research
  • Maintain organized records for contracts, agreements, insurance, and corporate filings

Skills & Qualifications

• 2+ years of experience in office administration or a similar role
• Strong organizational skills with a proven ability to manage multiple priorities and deadlines simultaneously
• Experience maintaining internal systems and workflows using project management tools (Asana preferred)
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools (Slack, Dropbox, Microsoft Teams)
• Experience with basic HR administration, including onboarding, record-keeping, and employment standards compliance
• Exceptional attention to detail, follow-through, and time management
• Self-directed and proactive — you identify problems and solve them without waiting to be asked
• A valid driver's licence

Preferred Assets

• Experience with bookkeeping, expense tracking, invoicing, or basic financial reporting
• Familiarity with payroll platforms
• Experience planning and coordinating corporate or community events
• Experience supporting business development, grant writing, or proposal preparation
• Experience in a small or startup environment where you wore multiple hats
• Familiarity with the Alberta Employment Standards Code and Alberta HR practices
• Post-secondary education in business administration, human resources, or a related field

Compensation & Benefits

• Competitive salary with performance-based bonus eligibility
• Office closure between Christmas and New Years, and your birthday off
• Extended health and dental benefits
• Professional development budget
• Hybrid work environment (our office is in downtown Calgary with three days in the office, and two days remote)
• The chance to work on housing issues that matter, with a team that’s continuously building something new

How to Apply

Submit a PDF cover letter and resume to admin@mddl.co with “Administrative Coordinator - [Your Name]” in the subject line. In your cover letter, we'd love to hear: If you had to design a system from scratch to keep a small team organized, communicating, and hitting their deadlines, using only three tools, what would you choose and why?
‍

‍Hiring timeline

• Open until filled. We review applications on a rolling basis and encourage early submission.

Equity, accessibility, and inclusion

mddl is an equal-opportunity employer. We believe every employee should have the opportunity to participate and succeed. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodations during the hiring process, please contact us at admin@mddl.co.
‍

We review every application carefully. Due to the volume of interest, we're only able to follow up with candidates selected for an interview. Thank you for considering mddl.

Postion Type: Full-time
Salary: Competitive, commensurate with experience
Location: Calgary, AB

About mddl‍

mddl is a housing innovator and delivery organization working to accelerate middle housing across North American communities. We combine planning, policy, design, education, and technology to expand housing choice. Our work spans community development, policy innovation, program delivery through mddl U and mddl School, and hands-on support for community developers navigating the housing system. We operate at the intersection of tech and consulting and we pride ourselves on being a high-impact team where your work shapes real outcomes.

Your Opportunity‍

We’re hiring a Senior Urban Planner to lead planning initiatives that directly advance middle housing across communities. You’ll own projects from strategy through delivery, working at the intersection of policy, community engagement, and built form. This role carries real autonomy: you’ll shape mddl’s planning direction, influence municipal policy conversations, and mentor junior team members, all within an organization that moves fast and values fresh thinking.This is not a traditional planning job. You’ll be working across jurisdictions, engaging diverse stakeholders, continuously creating new solutions and applying planning expertise to an advocacy and delivery mission that’s actively changing how communities build housing.

Key Responsibilities

• Strategy & Project Delivery‍
  
  • Lead and support end-to-end planning projects (feasibility, policy, land use, design) from scope through implementation, ensuring alignment with mddl’s mission and client needs
  • Design and advance middle housing development strategies, policy approaches, technological tools, and design prototypes
  • Oversee and execute technical analyses for policy and land development projects to inform recommendations
• ‍Stakeholder & Community Engagement‍
  
  • Provide municipalities, community organizations, and developer partners with tools and strategies towards regulatory reform, permitting pathways, and housing delivery
  • Design and facilitate community engagement processes, including workshops and public consultations, to gather input and feedback on planning initiatives
  • Build and maintain relationships with municipal planners, elected officials, community organizations, developers, and institutional partners
• ‍Deliverables & Communications‍
  
  • Prepare clear, persuasive deliverables: policy memos, technical reports, financial analyses, presentations, design visuals, and implementation toolkits and strategies
  • Contribute to grant applications and funding proposals by providing planning expertise, project scoping, and supporting documentationEducation & Technical Tools‍
  • Support the development and facilitation of mddl U and mddl School programming as subject-matter expert, instructor, and/or Teaching Assistant
  • Lead and support the ongoing development of technical enablement tools including, but not limited to, the mddl Pro Forma tool, GIS Lot Identification Tool, and digital Development Manager
• ‍Team & Organizational Growth‍
  
  • Mentor and support planning and development staff, contribute to business development efforts, and represent mddl at conferences, events, and public forums
  • Monitor planning policy trends, regulatory changes, and best practices across jurisdictions
  • Support administrative functions as required

Skills & Qualifications

• Degree in urban planning, community planning, or a related field (Master’s preferred)
• Minimum 5 years of professional experience working directly in urban planning, land development, or municipal policy, with a track record of leading projects to completion
• Strong knowledge of planning frameworks, land use regulation, development approval processes, and community engagement best practices
• Membership or eligibility for membership with the Canadian Institute of Planners (CIP) and/or the Alberta Professional Planners Institute (APPI)
• Excellent written and verbal communication
• Experience working with municipal governments, community stakeholders, and cross-functional teams
• Demonstrated ability to manage multiple projects simultaneously with competing deadlines
  
  ‍This role requires regular travel across North America, typically 1–4 nights (or 1–2 trips) per month, to support project delivery, stakeholder meetings, and community engagement. Travel frequency may vary depending on project needs.

Assets

• Experience with housing policy, middle housing, missing middle advocacy, and/or residential land development
• Familiarity with GIS, SketchUp, Adobe Creative Suite, Figma, or similar visualization tools• Experience with financial feasibility analysis, pro forma modelling, or development economics
• Experience with grant writing or funding applications
• Comfort with AI tools and technology-forward workflows
• RPP (Registered Professional Planner) designation

What You'll Get

• Competitive salary with performance-based bonus eligibility
• Office closure between Christmas and New Years, and your birthday off
• Extended health and dental benefits
• Professional development budget (conferences, CIP/APPI dues, development-related training)
• Hybrid work environment (our office is in downtown Calgary with three days in the office, and two days remote)
• The chance to work on housing issues that matter, with a team that’s continuously building something new

How to Apply

Send your resume, portfolio and cover letter to admin@mddl.co with the subject line: Senior Urban Planner – [Your Name]

‍In your cover letter, we’d love to hear: What's one tool, product, or solution that doesn't exist yet (or barely exists) that you believe would make infill or middle housing development significantly easier, and what would it take to make it a reality?
‍‍
‍Application Deadline: Open until filled. We review applications on a rolling basis and encourage early submission.

Equity, accessibility, and inclusion

mddl is an equal-opportunity employer. We believe every employee should have the opportunity to participate and succeed. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodations during the hiring process, please contact us at admin@mddl.co.
‍

We review every application carefully. Due to the volume of interest, we're only able to follow up with candidates selected for an interview. Thank you for considering mddl.